Concerned Citizen/Concerned Employee Hotline
Windsor's Mayor and Council have launched a Concerned Citizen/Concerned Employee Hotline. There are three ways to submit a complaint.
1. You can call (519) 254-9357 and leave a detailed message.
2. You can send a detailed email to: firstname.lastname@example.org
3. You can mail your complaint to: City of Windsor Concerned Citizen Hotline, P.O. Box 1151, Windsor, Ontario, N9A 6P8
For options 2 and 3, the use of the Hotline Complaint Information Form is strongly encouraged.
This Hotline is intended for the gathering of information on fraud, waste, and abuse of City assets. The Council approved Hotline & Notification Protocol contains the following definitions:
Fraud: Activities undertaken by an individual or organization that are done in a dishonest or illegal manner, and are designed to give an advantage to the perpetrating individual or the City. Consequently, fraud includes any intentional or deliberate act to deprive another of property or money by guile, deception, or other unfair means. Fraud against an organization can happen through misappropriation of corporate assets by an organization’s senior officers and/or staff.
Waste: The use of the organization’s resources or assets in an ineffective or inappropriate manner.
Misuse: The incorrect use of resources or assets.
City assets: Financial and non-financial resources which are owned, managed, or controlled by the City of Windsor, which include but are not limited to cash, tangible capital assets, and inventory.
The Hotline is private, confidential, anonymous (if a caller so wishes), and operates under the Freedom of Information Act's Protection of Privacy provisions.
The Concerned Citizen/Concerned Employee Hotline is for use by either residents of the community or by City of Windsor employees.
The Hotline is not intended for conducting everyday customer service discussions. Neither is it intended for complaints of a general nature by employees about City Council or management, including complaints that are normally and properly handled by personnel, payroll, or health and safety.
For City employees, this Hotline operates in conjunction with a Concerned Employee Policy as approved by City Council, which provides assurance to employees that the submission of complaints in good faith for investigation and the resolution of those complaints will be handled in an appropriate manner, providing protection to the employee making the submission. In terms of fraud, waste, abuse, and neglect, this policy provides employees with an opportunity to express concern about another employee as well as any level of manager or supervisor. The independent auditing firm of PriceWaterhouseCoopers LLP (PwC) will receive and assess each complaint using a defined complaint management process decision tree
The auditing firm is independent of City Administration and answers directly to the Executive Committee of Council and City Council. PwC will then decide whether an investigation is required. If an investigation is undertaken, the resulting report will be presented to the Executive Committee with recommendations for City Council while fully respecting the confidentiality requests of the complainant. If PwC determines that the complaint is without merit, then it will advise the complainant and will take no further action. If the complainant is not satisfied, that person can bring the complaint directly to the Mayor or a City Councillor.