Apply for Proclamation Flag Raising or City Hall Building Illumination
Effective July 28, 2025:
Requests for flag raisings, proclamations and the illumination of 350 City Hall Square may be submitted for groups and organizations whose mandates, programs or activities:
- Are directly related to the City of Windsor by way of a relevant funding or partnership agreement; or
Correspond with relevant days of awareness, celebration, importance, commemoration or promotion, as recognized by the Ontario Provincial Government and/or the Canadian Federal Government, or a Ministry or Department thereof, as amended on their webpages at the following addresses:
Upon visits from official delegations
Any requests that do not meet these qualifications will be denied.
Please refer to the updated Flag Raising, Building Illumination, and Proclamation Policy for more information.
Proclamation
- Please send your written request a minimum of four weeks prior to your special date.
- You can download a printable copy of the Application for Proclamation form from this website or visit the Council Services Department, Monday to Friday 8:30 a.m. to 4:30 p.m., to obtain a printed copy.
- Requests must be made by local organizations (defined as a group having an official presence in Windsor-Essex).
- You must provide the draft wording for your proclamation in order to receive an official signed proclamation from the Mayor. Feel free to refer to our proclamation example.
- The City Clerk shall review the request and make any appropriate amendments to the proclamation, which in the City Clerk's view improves the structure and/or intent of the requested proclamation.
- The Council Services Department will prepare the proclamation and then submit it to the Mayor for signature.
- Once signed, the Council Services Department will:
- Send the original proclamation to you
- Post a copy on the City's website and send an electronic copy to Cogeco Cable
- List on the next City Council agenda
- Under the City of Windsor's Procedural By-Law, City Council will not entertain delegations requesting proclamations.
- Please see the Flag Raising, Building Illumination, and Proclamation Policy for more information.
Flag Raising
- Please send your written request a minimum of four weeks prior to the preferred date of the Flag Raising.
- You can download a printable copy of the Application for Flag Raising or to obtain a printed copy, visit the Council Services Department, Monday to Friday between 8:30 a.m. to 4:30 p.m.
- Please see the Flag Raising, Building Illumination, and Proclamation Policy for more information.
City Hall Building Illumination
- Please send your written request a minimum of four weeks prior to the preferred date of the Illumination.
- You can download a printable copy of the Application for Building Illumination or to obtain a printed copy, visit the Council Services Department, Monday to Friday between 8:30 a.m. to 4:30 p.m.
- Please see the Flag Raising, Building Illumination, and Proclamation Policy for more information.
Council Services Department
Suite 530 - 350 City Hall Square West
Windsor, Ontario
N9A 6S1
Canada
Telephone: For general information, call 311.
For detailed inquiries, call Order of Business Coordinator at (519) 255-6222 ext. 6388
Fax: (519) 255-6868
Email: clerks@citywindsor.ca