WBC Mandate
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Windsor Bicycling Committee Mandate

Windsor Bicycling Committee – February 2013 REVISED

Mandate and Terms of Reference
Preamble

The current Windsor Bicycling Committee was originally established in 1987 as the Bikeways Ad Hoc Steering Committee whose main role was to advise City council on matters pertaining to the establishment of a network of recreational and commuter routes for cyclists in the City of Windsor.  The group worked closely with all levels of the City’s administration to develop an implementation plan.  This resulted in the Bicycle Use Development Study, prepared by Victor Ford & Associates.  This plan was adopted in principle by City Council in late 1990.

Since the bicycling study was approved by Council a number of the proposed routes have either been constructed or incorporated into plans for future developments.  The Bikeways Ad Hoc Steering Committee changed its name to the Windsor Bicycling Committee during 1991 and has expanded its mandate accordingly.

1. Mandate

The purpose of the Committee is to enhance the safety and viability of bicycling in the City of Windsor.  It acts as an advocate for the growth of bicycling as a form of recreation and transportation that is affordable, energy efficient, non-polluting, quiet, and promotes fitness.  The committee acts as an effective advisor to Council and City departments on matters relating to bicycling in Windsor.

2.  Composition

The Windsor Bicycling Committee shall consist of a maximum of 9 voting members and non-voting resource members.

3.  Appointment and Term

Windsor City Council shall appoint the members of the Windsor Bicycling Committee.

The term of Committee membership shall be established by Windsor City Council and is currently approved to be the same as the term of Windsor City Council (4 years).  A Committee member may be offered and accept consecutive terms subject to the approval of Windsor City Council.

A Chairperson and Vice Chairperson shall be chosen by a majority vote of the Committee members. The position of Chairperson and Vice Chairperson shall be held for the same term as the Committee member term. At the expiration of the term, the outgoing Chairperson and Vice Chairperson may, subject to the approval of Windsor City Council, remain as a Committee member and may be nominated for the position of Chairperson and Vice Chairperson for consecutive terms.

4.  Education and Information

  • Increase public awareness of cycling – www.cyclewindsor.ca website, events which include Bike the Bridge, Bike to the Fireworks, Ride your Bike to Work
  • Promotion of cycling facilities and programs developed by the city, or by groups within the city
  • Development and/or promotion of cyclist education courses, in liaison with Windsor Police Services, schools and other groups
  • Education/public awareness campaigns for motorists
  • Recruitment of those with skills in these areas to volunteer or to train others

    5.  Fundraising

    The Committee may coordinate partnership funding by collecting funds from organizations (derived from various events) with any surplus funds that may be collected to be utilized towards cycling infrastructure, supplies and equipment (i.e. bicycle racks).

    6.  Vacancy

    The Committee may, but is not required to, recommend persons to fill a vacancy if such recommendation is approved by a majority vote of the members present.  A vacancy, and any recommended replacements shall be reported by the Chair of the Windsor Bicycling Committee to Windsor City Council.  Windsor City Council shall appoint a replacement for the unexpired term of the vacant position.

    7.  Absenteeism

    Any member who is absent from three consecutive meetings without the express approval of the Committee given at a scheduled meeting will be deemed to have resigned from the Committee at the end of the third meeting.

    Any member who is absent from 30% of the meetings during any one calendar year  without the express approval of the Committee given at a scheduled meeting will be deemed to have resigned from the Committee.

    Any vacancies resulting from absenteeism will be filled pursuant to Item # 4 of this Terms of Reference.

    8.  Quorum

    The quorum of the Windsor Bicycling Committee is 5 voting members.

    9.  Frequency of Meetings

    The Committee shall hold a minimum of 4 (four) meetings in each calendar year.

    10.  Conduct of the Meeting

    Meetings shall generally be guided by the following:

    (i) The order of business shall ordinarily be as set out in the Agenda, except that the items may be taken up out of order or added to the agenda at the discretion of the Chair by a majority vote of the members present.

    (ii) All decisions of the Committee shall be made by resolution approved by a majority vote of all members present.

    (iii) The Chair shall generally conduct the meeting in accordance with standard Rules of Procedure.

    (iv) In the event of absence of the Chair, the Vice-Chair shall chair the meeting.

    (v) In the event of absence of the Chair and Vice-Chair, a person chosen by a majority vote of the members present shall chair the meeting provided a quorum is present.

    (vi) A person or persons may be invited to one or more Committee meetings as additional resource to discuss and provide guidance, input or information relevant to a specific subject matter under discussion by the Windsor Bicycling Committee provided the invitation is approved by a majority vote of the members present.

    11. Agenda and Minutes

    An Agenda will be provided prior to each meeting. Committee members may suggest items for the agenda to the Chair who may direct that item to be scheduled.

    Minutes shall be taken of all meetings of the Committee and shall be distributed as soon as possible to all Committee members.

    All matters related to recording and distributing the Minutes shall comply with the City of Windsor policies governing the recording and distribution of the Minutes of a Committee of City Council.

    12. Advocacy and Monitoring

    • Monitor City, Provincial and Federal Governments and their committees, departments and agencies, in order to support pro-cycling measures.
    • Maintain liaison with other groups such as the Ontario Cycling Association, Bike Windsor, Share the Road Cycling Coalition and Michigan Trails & Greenways Alliance.

    Council Services Department
    350 City Hall Square West, Room 530
    Windsor, Ontario  N9A 6S1
    Canada
    Phone: For general information, call 311.  For detailed inquiries, call the Committee Coordinator at (519) 255-6222 ext 6430
    Fax: (519) 255-6868
    Email: clerks@citywindsor.ca