Housing Advisory Committee Mandate
Adopted by the Housing Advisory Committee at its meeting held on November 10, 2005 and is subject to Council approval:
Mandate and Terms of Reference
1. Mandate
That the Housing Advisory Committee serve as an advisory body to City Council on issues relating to the supply, demand and need for additional affordable housing units; act as a medium for informational exchange with sector representatives on housing program initiatives and community issues; act as resource and advocate on behalf of all stakeholders to educate and advance the awareness of Council representatives on matters pertaining to housing in Windsor and Essex County.
The mandate for the Housing Advisory Committee was adopted by Windsor City Council at its meeting held on October 29, 2001.
2. Composition
The Housing Advisory Committee shall consist of 16 voting members and 8 non-voting resource members. The representation model of the Housing Advisory Committee is attached below as
Schedule 1.
3. Appointment and Term
Windsor City Council shall appoint the members of the Housing Advisory Committee.
The term of Committee membership shall be established by Windsor City Council and is currently approved to be for three years. A Committee member may be offered and may accept consecutive terms subject to the approval of Windsor City Council.
A Chairperson and Vice Chairperson shall be chosen by a majority vote of the Committee members. The position of Chairperson and Vice Chairperson shall be held for the same term as the Committee member term, currently three years. At the expiration of the term, the outgoing Chairperson and Vice Chairperson may, subject to the approval of Windsor City Council, remain as Committee members and may be nominated for the position of Chairperson and Vice Chairperson for consecutive terms.
4. Vacancy
The Committee may, but is not required to, recommend persons to fill a vacancy if such recommendation is approved by a majority vote of the members present. A vacancy, and any recommended replacements shall be reported by the Chair of the Housing Advisory Committee to Windsor City Council. Windsor City Council shall appoint a replacement for the unexpired term of the vacant position.
5. Absenteeism
Any member who is absent from three consecutive meetings without the express approval of the Committee given at a scheduled meeting will be deemed to have resigned from the Committee at the end of the third meeting.
Any member who is absent from 30 percent of the meetings during any one calendar year without the express approval of the Committee given at a scheduled meeting will be deemed to have resigned from the Committee.
Any vacancies resulting from absenteeism will be filled pursuant to Item #4 of this Terms of Reference.
6. Quorum
The quorum of the Housing Advisory Committee is 9 voting members.
7. Frequency of Meetings
The Committee shall hold a minimum of 6 (six) meetings in each calendar year and may meet more frequently at the call of the Chair.
8. Conduct of the Meeting
Meetings shall generally be guided by the following:
(i) The order of business shall ordinarily be as set out in the Agenda, except that the items may be taken up out of order or added to the agenda at the discretion of the Chair by a majority vote of the members present.
(ii) All decisions of the Committee shall be made by resolution approved by a majority vote of all members present.
(iii) The Chair shall generally conduct the meeting in accordance with standard Rules of Procedure.
(iv) In the event of absence of the Chair, the Vice-Chair shall chair the meeting.
(v) In the event of absence of the Chair and Vice-Chair, a person chosen by a majority vote of the members present shall chair the meeting, provided a quorum is present.
(vi) A person or persons may be invited to one or more Committee meetings as additional resource to discuss and provide guidance, input or information relevant to a specific subject matter under discussion by the Housing Advisory Committee, provided the invitation is approved by a majority vote of the members present.
9. Agenda and Minutes
An Agenda will be provided prior to each meeting. Committee members may suggest items for the agenda to the Chair who may direct that item to be scheduled.
Minutes shall be taken of all meetings of the Committee and shall be distributed as soon as possible to all Committee members.
All matters related to recording and distributing the Minutes shall comply with the City of Windsor policies governing the recording and distribution of the Minutes of a Committee of City Council.
Schedule 1 to the Mandate and Terms of Reference of the Housing Advisory Committee
Invitees to Meeting(s) with respect to Item 8 (vi) of the Terms of Reference for the Housing Advisory Committee
Additional resources may be available to the Committee by invitation and such resources may include the post secondary educational institutions, banking and finance sector, property management sector, any one or more of a variety of social agencies, non-profit and private sector organizations.
Council Services Department
350 City Hall Square West, Room 203
Windsor, Ontario N9A 6S1
Canada
Phone: For general information, call 311. For detailed inquiries, call the Committee Coordinator at (519) 255-6222 ext 6430
Fax: (519) 255-6868
Email: clerks@city.windsor.on.ca